Dear Club
Secretaries/Committee Members

It was agreed following
the Sussex
SRA committee  meeting on the 13th
December to accept the proposal put forward by the junior committee chaired, by
Graham Saville, concerning its restructuring. The main focus of the proposal
was to merge the boys and girls section under one organising committee, with
the aim of improving both the delivery
of junior squash in the county and to ensure we remain one of the top counties.
The new structure is as follows:

SUSSEX JUNIOR
SQUASH

1.
STRUCTURE/DUTIES

TIM VAIL (Chichester)                  Head
Junior Coach and Child Protection Officer

a)
To
organise and structure coaching of all squad training, including the arrangement
of assistant coaches.

b)
Collect
annual subscriptions from players and maintain records of all players in
accordance with Child Protection regulations

c)
Organise
the County Junior Closed

d)
Selection
of County teams and nomination of Managers’ in liaison with the
boys/girls managers.

e)
Liaise
with Graham STEVENSON regarding selection of younger teams

f)
Ensure
reports reference County results are submitted to SSRA, media and website

DAVID BENNETT (Middleton)    Junior Boys/Girls Manager and Boys organiser

a)
The SJS
contact for England squash
(Mainly for Inter
County correspondence)

b)
Signatory
to the SJS bank account

c)
Liaise
with head coach to inform him of County commitments

d)
Selection
of team managers for boys teams

e)
Ensure
administration is completed reference County fixtures and expenses

f)
Liaise
with SJS Treasurer regarding expenditure and submission of accounts

g)
Liaise
with SSRA

DEBBIE DENHAM (Corals)         Deputy
Junior Manager

a)
Cover any
duties in the absence of the Manager

b)
Attend SSRA
meetings, to ensure Committee are appraised of any issues/events

VANESSSA PROSSER (Chichester)    Treasurer

a)
Signatory
to SJS bank account and holder of the cheque book

b)
Liaise
with Head Coach and Junior Managers re expenditure and income

c)
Liaise
with SSRA Treasurer reference income/expenditure and submission of accounts

GRAHAM EASTMENT (Chichester)   Girls Organiser

a)
Liaise
with Head Coach regarding selection of teams and team managers

b)
Ensure
administration is completed re County fixtures and expenses

LAURA GOMM (Worthing)                   Junior
League Organiser

a)
Administer
the running of the Sussex
Junior Leagues

b)
Ensure
promotion of the Junior League to all Sussex Clubs

c)
Maintain
records of results and up-date website

d)
Liaise
with SSRA reference end of seasons results

e)
Liaise
with Head Coach regarding new players with potential

GRAHAM STEVENSON (Lancing)      Under 11/13 Coach

a)
Liaise
with Head Coach regarding new players with potential

b)
Arrange
and manage Under 11/13 Junior Boys teams

c)
Arrange/organise
Under 11/13 squad training

RECOMMENDATIONS

By the end of 2005/2006
Season the following should be in place:

a)
Joint
account to replace the two separate ones at present. With David Bennett,
Vanessa Prosser and John Parr, being the signatories. Vanessa to hold the
cheque book.

b)
The grant
from the SSRA to take into account the following:

i)
Less
commitment to inter county fixtures –reduced mainly to 1 day fixtures.
Although stage II and certainly finals will incur more expense for travel and
accommodation.

ii)
Team
managers to be retained/recruited for at least a season. Not only for
continuity but less expense for CRB clearance.

iii)
With
introduction of Laura GOMM for the junior leagues. This will incur some
expenditure, subject to further discussion.

iv)
Sponsorship
is of a high priority but nothing forthcoming since Vokins and Principles
withdrew 2/3 years ago. Therefore the closed event and squad/team clothing will
need to be subsidised to maintain standards. The Boys team needs squad shirts
and team track suits ideally by next season.

c)         It
was agreed  that the grant from SSRA
could be reduced to £2,800 for the joint venture as opposed to the
previous £3,200.  On the
condition that it is subject to                        reviews
and any monies inherited on the change over and subsequently incurred by good
housekeeping/fund raising may be retained. This will afford flexibility              toward
future ventures, which at present cannot be considered through financial
restraints.

If
you would like to receive more information concerning the above, your first
point of contact is Tim Vail or if easier please contact myself and I can
provide you with contact details etc.

Simon
Tunley ([email-masked])

Secretary

Sussex Squash Rackets Association